Through Image Promotions, its specialist event planning company, Event Solutions provides a turn key event management and planning service, specialising in the organisation and management of congresses, conferences, seminars and similar events. Tailoring its services to its clients' needs, Image Promotions is a one stop solution for every type of event with vast and unrivalled experience across all sectors. Providing detailed management services, this company helps bring together every detail for your event. As a Destination Management Company, Image Promotions is a good fit for international groups wanting to host an event in Zambia.
Event Solutions sets the standard of excellence for event management, by providing timely, cost-effective, professional service in locations around the world. When a client chooses Event Solutions, they choose quality and reputation. Each of their partner Destination Management Companies is an independently owned and operated business that sets the standard of excellence for event management in its destination. Their clients range from small organisations to international agencies such as United Nations and the World Bank.
Venue and liaison services
The Event Solutions' team can handle all liaison with venues including accommodation, meeting rooms, space allocation, access logistics, time frames, safety and security, construction parameters and constraints, technical details, links to electrical supplies and facilities, cleaning, all signage, décor, themes and parking.
The team will also coordinate all catering needs including layout, construction, appointment of caterers, as well as menu and beverage selection. Event Solutions can also manage the venue site including supervision of event build-up, the actual event and post event site break-down.
Coordination of contractors and service providers
Separate services like security, installation of electrics and flooring, furniture and equipment hire, interpretation services, AV and staging, branding, and staffing, all need to be thought about and managed effectively to make each event a success. Event Solutions will recommend and appoint contractors on its client's behalf if required.
Design and layout of your event
Event Solutions will design floor plans to suit a client's specific needs, incorporating fire and safety requirements. Floor plan layouts will take into account construction parameters and constraints, traffic flow, visibility, impact, signage requirements, special attractions and activity areas, sponsorship requirements, themes and décor.
Event Solutions provide a country based point of contact. They interact with and entertain delegates, handle speaker requirements, liaise with government departments and associated agencies, handle the media, and manage dedicated websites including on-line registration. They then compile relevant delegate registration forms, confirmations, on-site registration and guidance.
Entertainment and activities
Entertainment programs, group activities and team building programs can be discussed, implemented and coordinated on a client's behalf.
Event Solutions supports the planning and implementation of conference logistics including VISA processing for international delegates, transportation and airport transfers (flights and coaches), as well as the coordination of printing and delivery of conference material.
Event management and marketing
Event Solutions will formulate a full schedule (from a logistical and timing perspective), prepare provisional budgets and handle accounting administration. They can assist in the development and delivery of the 'look' of an event, together with a marketing plan that includes advertising schedules across print, electronic media, press releases and promotions. Event agendas and programs will often need to be designed, and tickets or invites printed and distributed. As seasoned conference organisers, Event Solutions know all that is likely to be required.
Terms of service
Event Solutions charges a management fee based on the terms of reference and anticipated workload. Payment terms are deposit on appointment, installments leading up to the event, and final payment at the time of the event. Alteration of terms of reference or date of the venue may result in an increase on the quoted fee. All fees quoted are exclusive of VAT.
- Agritech Expo 2014/2015/2016 – 3000 sqm of infrastructure
- African Union's African Girls' Summit 2015